This page is a step-by-step guide for the Online Submission system and Review Process for ESE Budapest 2022. Please read all information in this section before attempting the online submission. 

In order to submit you need to:

• know which of the categories and subcategories of the presentation you plan to submit to;
• make sure that your submission is formatted and structured correctly;
• select a “topic” for Original Scientific Research posters and Oral Presentations on freely chosen subjects to allow us to route it to an appropriate reviewer and arrange the timetable - see the topic list
• have a complete list of authors and affiliations

If you have all this ready, then you can proceed.

Step 1 - Create an account on the online system

If you have already logged-in to the platform, use the same username and password to submit your abstract. If you have forgotten or do not know your username and password put your email address into the “Forgotten your Password?” box and click SEND PASSWORD. If the email does not arrive check your junk / clutter / spam folders. Please note our system only holds ONE email address so if you have more than one email address try each of them in the box.

If you do not have a username and password, you can create a new account in the Online Submission page. Please note that you will not be able to submit for the European Society of Endodontology Wladimir Adlivankine Research Prize or Education Prize unless you are a member of one of the full member societies of the ESE.

Step 2 - Upload and edit your abstract and its associated information (From 1^st January to 1st March)

Prize Category:

Wladimir Adlivankine Prize and Education Prize:

Authors are requested to submit both Abstract and Full Paper simultaneously.

The size of the abstract is limited to 300 words overall. Abstracts should be entered as plain text to make it easier to reproduce the information later. You can only present ONE abstract in each subcategory. If you are not presenting the submission make sure the presenter is NOT presenting another abstract in the same subcategory.

Full Paper must be submitted in a Word document in the platform together with the Abstract. 

Edits to submitted abstracts can be made until 1^st March

Poster Category:

Original Scientific Research Posters:

The size of the abstract is limited to 300 words overall. Abstracts should be entered as plain text to make it easier to reproduce the information later. You can only present ONE abstract in each subcategory. If you are not presenting the submission make sure the presenter is NOT presenting another abstract in the same subcategory.

Edits to submitted abstracts can be made until 1^st March

Clinical Posters (E-Posters):

Save your poster as a PDF ready to upload using this template – the poster must be in its final version. Please note - a blind review process is NOT being used for Clinical submissions. Please follow the instructions for uploading the PDF.

Videos Category:

Clinical Videos:

The video should be a maximum of 5 minutes long and saved in MP4 format. You will be asked to upload a link to the video which needs to be accessible on the internet from a browser, therefore, you need to upload your video to a suitable web server.

We recommend that you install the video on the web ensuring that people cannot easily find a link to it. Avoid putting spaces in the file name, web links with spaces can confuse.

If you don't have access to a web server, then set-up a Dropbox account (it is initially free) and install the video, you can then provide a private link to the video which can be submitted. Dropbox is known to deliver a video so that it's viewable. Public video platforms such as YouTube should not be used because the content is generally open to all and cannot be restricted easily.
 

Oral Presentations:

Oral presentations on a freely chosen subject:

The size of the abstract is limited to 300 words overall. Abstracts should be entered as plain text, to make it easier to reproduce the information later.

Step 3 - Wait for the review process to finish 

The review process ends on the 1st May. After this date you will receive your acceptance/rejection letter(s) by email with the decision regarding your submission.

Step 4 - Decisions

There are three possible outcomes:

• Accepted – no further changes required.
• Accepted with changes – applicable only to Clinical Posters. Feedback from the Editor will allow you to modify your submission, which should be resubmitted. If you miss the deadline your submission will be rejected. When requested, please edit your abstract accordingly. The edited version will go back to the Editor who will assess the changes and either accept or reject them. A final acceptance/rejection letter will be sent to you by email by 1^st May.

It will not be possible for Abstracts of Original Scientific Research posters to be modified and resubmitted after the deadline of 1 March 2022.

Please see below the applicable deadlines for those abstracts accepted with changes:

• Accepted with changes – will be communicated by 1^st April
• Abstract editing period – from 1^st April to 15^th April
• Final Assessment period – from 15^th April to 1^st May
• Final Acceptance/Rejection Letter – communication will be sent on 1^st May

• Rejected – the Editor feedback will assist you in understanding why your submission was rejected. Your abstract will be sent to the General Endodontic poster section if you selected this option.

All accepted Wladimir Adlivankine Prize Competition Abstracts, ESE Educational Prize Competition Abstracts and Original Scientific Research Abstracts will be subject to a final revision by the editors in order to be published in the International Endodontic Journal. 

Onsite Presentation Timetables

All presenters MUST attend the entire session they are allocated to. It is NOT possible to change the day and time of presentation – so, if you submit an abstract, poster or video you must be available for the entire congress.

Timetables for each presentation will be provided in advance of the congress for - Original Scientific Research Posters, Clinical posters, Clinical videos and Oral Presentations on freely chosen subjects.