Registrations are Live!

Following technical issues, the ESE thanks colleagues for their patience and offers its apologies for any difficulties this has created.  We are pleased to announce that registrations are back live and we are thrilled to welcome you in Budapest! 

REGISTER HERE

For Hotel Booking please contact the Executive Secretariat at esebudapest2022@aimgroup.eu

REGISTRATIONS

Before registering read this information below:

IMPORTANT DATES

• Registration Opening………………………………………………..………………1 January 2022
• Early Bird Fee………………………………………………………………………....…until 31 May 2022
• Regular Fee……………………………………………………………………..…….….until 28 August 2022
• Social Programme Registration………………………………..…..……..……until 28 August 2022
• Extended Deadline Abstract Submission…………….…………………… 22 April 2022

Fees are stated in Euros. Local VAT is included at rate 27%

* ESE REGISTERED POSTGRADUATE STUDENT MEMBERS
To qualify for this membership category you must register and pay your ESE membership fee (40 euros) BEFORE the 1st March 2022.To register and pay your membership please 
go to https://www.e-s-e.eu/join-us/join-as-an-enhanced-member/post-graduate-application/.

** ESE REGISTERED DENTAL NURSE MEMBERS
To qualify for this membership category you must register and pay your ESE membership fee (40 euros) BEFORE the 1st March 2022. To register and pay your membership fee please go to https://www.e-s-e.eu/join-us/join-as-an-enhanced-member/dental-nurse-application/  

*** NON-ESE REGISTERED POSTGRADUATE STUDENTS
When registering for the congress you must include confirmation from your Programme Director that you are a postgraduate student and registered for an award. 

**** UNDERGRADUATE STUDENTS
When registering for the congress you must include a confirmation from your School that you are an undergraduate dental student. 
 

Registration (does not include Accompanying Persons) entitles delegate to:

• entry to all scientific sessions and the trade exhibition;
• admission to the Welcome Reception;
• admission to the Thursday ESE reception (subject to payment of appropriate fee);
• coffee breaks and lunches;
• congress documentation;
• certificate of attendance;
• congress bag and trade brochures;
• registration for pre-congress courses (subject to availability and payment of appropriate fee).

HOW TO REGISTER ONLINE:

ESE Members have a dedicated access to the online registration platform via the ESE Members Register Here menu https://www.e-s-e.eu/members-login/ or via the ESE website. ESE members must enter their membership login details to have access to special congress fees.

Non-ESE Members must access the online registration platform on the Non-ESE Member Register Here menu https://services.aimgroup.eu/ASPClient/loginindividual.asp?eventoid=4246.

When accessing the online registration platform participants should choose:

1. New User and fill in the personal details fields – once you submit these details you will receive an automatic Personal Details Confirmation email with your username and password. Plese keep this information with you for future logins into your account.
2. In your Menu profile proceed to Registration, fill in the appropriate fields, choose method of payment and conclude your registration.
3. Once your registration is complete you will receive an automatic email confirming the submitted data (please note this is not a confirmation of your registration)
4. Once your payment is processed you will have access to your Confirmation Letter of registration

You can return at any time to the online registration platform using your username and password to obtain additional services (Abstract submission, Pre-Congress Courses, Social Events, Visa Letter, Review submitted information).


VAT & INVOICING INFORMATION:

Please read carefully the information below regarding applicable VAT rules and invoicing. 

Registration:
When registering you will be asked to inform your VAT Number/Fiscal ID (taxable status). Please make sure you enter the correct VAT Number/Fiscal ID of the person or entity responsible for the payment of the services required.

Participants are responsible for the accuracy of the submitted information. No refunds will be accepted should the information provided is not correct. 

All fees are stated in EURO with Hungarian VAT (where applicable).

Please note that in accordance with Hungarian and EU legislation: Registration fees are subject to 27% Hungarian VAT (regardless of the taxable status). 

Social Events: 
Services in connection with social events (e.g. catering services) provided to non-taxable businesses (no VAT identification number available) are subject to Hungarian 27% VAT.

If you have a taxable business and believe you should be subject to the Reverse Charge Mechanism please contact the Secretariat esebudapest2022.registrations@aimgroup.eu within 5 working days showing proof of taxable person status

Fees are stated in Euros. Local VAT is applicable at rate 27%
 

Accompanying persons are not able to register for pre-congress courses and are not able to attend the scientific sessions.

SOCIAL EVENTS

ESE RECEPTION

Venue: Europa Boat
Date/time: Thursday 8th September 2022 from 19:30 – 23:30 
Cost: Online fee (until 31 August) - 63,50€
           On-site fee - 88,90€

Accompanying persons can attend if they are registered and pay the appropriate fee
Fees are stated in Euros. Local VAT is applicable at rate 27%

CONGRESS DINNER

Venue: Museum of Fine Arts
Date/time: Friday 9th September 2022 from 19.30 to 23.30
Cost:  Online fee (until 31 August) - 120,65€
           On-site fee - 158,75€

Accompanying persons can attend if they are registered and pay the appropriate fee
Fees are stated in Euros. Local VAT is applicable at rate 27%

IMPORTANT INFORMATION

• On-line registration will open on 1st January 2022 and ends on 28 August 2022; after this date registrations are only possible onsite. The "Early bird" rate is available from 1st January to 31st May.
• Delegates must bring their Registration Confirmation Letter (with barcode) to the Congress to access the Self Registration Check-In desks. Only registered delegates can attend the pre-congress courses that must be booked separately.
• Entrance to the congress, exhibition and social events is via tickets and badges. Badges will be supplied on registration and must be worn at all times.
   

PAYMENT METHODS

The following payment methods are allowed:

Direct & secure online payment system 
Visa, Mastercard, Maestro and American Express cards are accepted, and are the best and most secure way to make your payment.
Please note that your credit card will directly be charged at the moment of transaction.

Bank Transfer
Please find below the ESE2022 dedicated bank details:
Bank Name: SANTANDER TOTTA
SWIFT: TOTAPTPL
IBAN: PT50 0018 0003 3177 3427 0205 8
Bank Account (NIB): 001800033177342702058
Bank Address: RUA DO OURO, Nº 88. 1100-063 LISBOA, PORTUGAL

When processing your bank transfer make sure you include the following information:
- ESE2022
- Name and Surname of participant

Please note that without this information it will not be possible to identify your payment.
Payments by bank transfer can be made until 1st August 2022
All bank charges shall be paid by the participant.

CANCELLATION POLICY 

A 50% refund will be applicable for cancellations until 1^st July 2022, after this no refund can be made. Notice of cancellation must be sent in writing to the Secretariat: esebudapest2022.registrations@aimgroup.eu

UNEXPECTED CANCELLATION OF THE EVENT OR IMPOSSIBILITY TO HOLD IT
In the unlikely case that the Congress cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of any government, war, terrorism etc. the Congress Organisers cannot be held liable for any damages, costs or losses incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage. The Organization encourages participants to take out their own insurance for the duration of their stay.
 

CHILDREN (UNDER 18 YEARS OLD)
Children are not allowed in the lecture theatres.

For social events children must be accompanied at all times by a responsible adult who may be responsible for damage or injury caused as a result of their conduct. Delegates must be aware that the social events at the ESE congress are likely to be very crowded and will involve the availability of alcoholic drinks. In addition, the Welcome Reception will be held in the Trade Exhibition area where a considerable amount of valuable equipment will be on display. Delegates with children should take account of these circumstances should they wish to bring children to the social events on the Wednesday and Thursday.

As a result the ESE has developed the following policy for children:

• Children between 12 and 18 years may attend the Welcome Reception on Wednesday, ESE Reception on Thursday and Gala Dinner BUT are required to be registered as accompanying persons and pay the appropriate fee.
   
• Children under the age of 12 years may attend the Welcome Reception on the Wednesday and the ESE Reception on Thursday on the understanding that the venues will be crowded.

ON-SITE REGISTRATION AND SECRETARIAT ASSISTANCE
Opening hours of the registration desk at the Congress:

REGISTER HERE

For Hotel Booking please contact the Executive Secretariat at esebudapest2022@aimgroup.eu

CONGRESS SECRETARIAT CONTACTS

Organising Secretariat:
AIM Group International – Lisbon Office
Av. Conde Valbom, 6 – 5º Lisbon, Portugal
Tel: +351 21 324 50 54/ 62 Fax: +351 21 324 50 51
Email: esebudapest2022@aimgroup.eu