Before registering read this information below:

IMPORTANT DATES

• Registration Opening………………………………………………..………………18 January 2023
• Early Bird Fee………………………………………………………………………....…until 30 June 2023
• Regular Fee……………………………………………………………………..…….….until 1 September 2023
• Social Programme Registration………………………………..…..……..……until 1 September 2023

* ESE REGISTERED POSTGRADUATE STUDENT MEMBERS
To qualify for this membership category you must register and pay your ESE membership fee (40 euros) BEFORE the 1st March 2023. To register and pay your membership please 
go to https://www.e-s-e.eu/join-us/join-as-an-enhanced-member/post-graduate-application/

** ESE REGISTERED DENTAL NURSE MEMBERS
To qualify for this membership category you must register and pay your ESE membership fee (40 euros) BEFORE the 1st March 2023. To register and pay your membership fee please go to https://www.e-s-e.eu/join-us/join-as-an-enhanced-member/dental-nurse-application/

*** NON-ESE REGISTERED POSTGRADUATE STUDENTS
When registering for the congress you must include confirmation from your Programme Director that you are a postgraduate student and registered for an award. 

**** UNDERGRADUATE STUDENTS
When registering for the congress you must include a confirmation from your School that you are an undergraduate dental student. 

(1) Students who attended ESE 2022 in Budapest will benefit from a 25% discount (Applies to Early Bird Fee only).

Registration (does not include Accompanying Persons and Exhibition Visitors) entitles delegate to:

• entry to all scientific sessions and the trade exhibition;
• admission to the Welcome Reception;
• admission to the Thursday ESE reception (subject to payment of appropriate fee);
• coffee breaks and lunches;
• congress documentation;
• certificate of attendance;
• congress bag and trade brochures;
• registration for pre-congress courses (subject to availability and payment of appropriate fee).

 Exhibition Visitors - All Days Pass entitled to:

• Pocket programme
• Access to exhibition only
• Lunch on that day
• Welcome Reception - Wednesday

 Exhibition Visitors - 1 Day Pass  entitled to:

• Pocket programme
• Access to exhibition only
• Lunch on that day
• Welcome Reception - Wednesday

HOW TO REGISTER ONLINE:
Access the online registration platform here: 
When accessing the online registration platform participants should choose:

1. New User and fill in the personal details fields.
2. In the Registration form fill in the appropriate fields, choose method of payment and conclude your registration.
3. Once your registration is complete you will receive an automatic email confirming the submitted data (please note this is not a confirmation of your registration)
4. Once your payment is processed you will have access to your Confirmation Letter of registration

You can return at any time to the online registration platform using your username and password to obtain additional services (Pre-Congress Courses, Social Events, Review submitted information).


VAT & INVOICING INFORMATION:

Please read carefully the information below regarding applicable VAT rules and invoicing. 

Registration:
When registering you will be asked to inform your VAT Number/Fiscal ID (taxable status). Please make sure you enter the correct VAT Number/Fiscal ID of the person or entity responsible for the payment of the services required.

Participants are responsible for the accuracy of the submitted information. No refunds will be accepted should the information provided is not correct. 

All fees are stated in EURO with Finnish VAT (where applicable).

Please note that in accordance with Finnish and EU legislation: Registration fees are subject to 24% Finnish VAT (regardless of the taxable status). 

Social Events: 
Services in connection with social events (e.g. catering services) provided to non-taxable businesses (no VAT identification number available) are subject to Finnish 24% and/or 14% VAT.

If you have a taxable business and believe you should be subject to the Reverse Charge Mechanism please contact the Secretariat esehelsinki2023.registrations@aimgroup.eu within 5 working days showing proof of taxable person status

Fees are stated in Euros. Local VAT is included. 
  

Accompanying persons are not able to register for pre-congress courses and are not able to attend the scientific sessions. 

SOCIAL EVENTS 
 
ESE RECEPTION 
 
Venue: Available Soon 
Date/time: Thursday 7th September 2023 from 19:30 – 22:30  
Cost: Online fee (until 01 September) – 70€ 
             On-site fee - 93€ 

Accompanying persons can attend if they are registered and pay the appropriate fee 
Fees are stated in Euros. Local VAT is included 

 
CONGRESS DINNER (SOLD OUT) 

Venue: Saaristo Restaurant 
Date/time: Friday 8th September 2023 from 19.30 to 23.30 
Cost: Online fee (until 01 September) - 134€ 
             On-site fee - 187€ 

Accompanying persons can attend if they are registered and pay the appropriate fee 
Fees are stated in Euros. Local VAT is included 

PRE-CONGRESS COURSES (PCC) FEES

More information about PCC fees: https://esebiennialcongress.com/pre-congress-courses-day
 

IMPORTANT INFORMATION 

On-line registration will open on 18^th January 2023 and close on 1^st September 2023; after this date registrations are only possible onsite. The "Early bird" rate is available from 18^th January 2023 to 30th June 2023. 

Delegates must bring their Registration Confirmation Letter (with barcode) to the Congress to access the Self Registration Check-In desks. Only registered delegates can attend the pre-congress courses that must be booked separately. 

Entrance to the congress, exhibition and social events is via tickets and badges. Badges will be supplied on registration and must be worn at all times. 
  

PAYMENT METHODS 

After the 1st August, only payment by credit card can be accepted. 
 
Direct & secure online payment system  
Visa, Mastercard, Maestro and American Express cards are accepted, and are the best and most secure way to make your payment. 
Please note that your credit card will directly be charged at the moment of transaction. 
 
CANCELLATION POLICY  
 
A 50% refund will be applicable for cancellations until 1^st July 2023, after this no refund can be made. Notice of cancellation must be sent in writing to the Secretariat: esehelsinki2023.registrations@aimgroup.eu 
 
UNEXPECTED CANCELLATION OF THE EVENT OR IMPOSSIBILITY TO HOLD IT 
In the unlikely case that the Congress cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of any government, war, terrorism etc. the Congress Organisers cannot be held liable for any damages, costs or losses incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage. The Organization encourages participants to take out their own insurance for the duration of their stay. 
  

CHILDREN (UNDER 18 YEARS OLD) 
Children are not allowed in the lecture theatres. 
 
For social events children must be accompanied at all times by a responsible adult who may be responsible for damage or injury caused as a result of their conduct. Delegates must be aware that the social events at the ESE congress are likely to be very crowded and will involve the availability of alcoholic drinks. In addition, the Welcome Reception will be held in the Trade Exhibition area where a considerable amount of valuable equipment will be on display. Delegates with children should take account of these circumstances should they wish to bring children to the social events on the Wednesday and Thursday. 
 
As a result the ESE has developed the following policy for children: 

Children between 12 and 18 years may attend the Welcome Reception on Wednesday, ESE Reception on Thursday and Gala Dinner BUT are required to be registered as accompanying persons and pay the appropriate fee. 
  

Children under the age of 12 years may attend the Welcome Reception on the Wednesday and the ESE Reception on Thursday on the understanding that the venues will be crowded. 

For Hotel Booking please contact the Executive Secretariat at esehelsinki2023@aimgroup.eu